Legal PA

Addleshaw Goddard is recruiting a Legal PA to provide operational and administrative support to Corporate Partners and Associates in its Dublin office.

The role is responsible for helping the Corporate team operate efficiently and providing administrative support that contributes to client service. It involves diary and email management, financial administration, matter management, business development support and coordination with colleagues across Dublin and the firm's international network.

The Corporate Team

The Dublin Corporate team works with colleagues across Addleshaw Goddard's international network on domestic and cross-border transactions.

Legal PAs play an important role within the team by providing organisational and administrative support to Partners and Associates. The role involves working collaboratively with colleagues across the wider firm and maintaining effective working relationships with internal and external stakeholders.

Key Responsibilities

The Legal PA will provide proactive support to fee earners and take responsibility for ensuring administrative tasks are completed accurately and on time.

Diary and Email Management

Responsibilities include:

• Managing appointments, emails and schedules.

• Forward planning and arranging meetings.

• Making travel arrangements and identifying cost-effective options for complex travel.

• Anticipating scheduling conflicts and resolving them where appropriate.

• Preparing meeting packs and itineraries.

• Identifying and actioning meeting requirements.

• Financial Administration

The role also involves supporting fee earners with financial and billing matters, including:

• Assisting with client billing.

• Monitoring and following up on matter balances.

• Supporting working capital management.

• Running financial data reports.

• Assisting with expense submissions in accordance with firm policy.

• Clearing client balances.

• Ensuring invoices are raised and issued promptly when matters are completed.

• Liaising with clients and internal finance teams to resolve billing queries.

• Maintaining accurate financial records.

• Matter Management

The Legal PA will support the administration of matters from inception through to closure.

Responsibilities include managing rate applications, engagement letters, matter specifications, conflict checks and Client Due Diligence. The role also involves ensuring complete and accurate client and matter information in accordance with firm-wide procedures and liaising with onboarding and Office of General Counsel teams where required.

File management is also part of the role, including identifying matters for closure and arranging archiving.

Business Development and Administrative Support

The position includes support for business development activity and wider administrative work. This includes CRM administration, updating fee earner CVs and assisting with bids and tenders alongside the Business Development team.

The Legal PA may also assist with organising events and conferences and delegate appropriate document production work, including pitch and tender documents, amendments and conversions of legal documents and transcripts.

Candidate Requirements

Candidates should have a minimum of three years' experience in a comparable environment, ideally within a law firm and at an appropriate level.

The role requires strong organisational and multitasking skills, together with the ability to work effectively in a fast-paced international environment. Candidates should be confident dealing with internal and external stakeholders at different levels and have excellent written and verbal communication skills, including accurate grammar and punctuation.

Candidates should also demonstrate:

• Strong attention to detail.

• The ability to handle confidential and sensitive information with discretion.

• Good problem-solving skills and the ability to find practical and commercially appropriate solutions.

• Flexibility and adaptability.

• The ability to anticipate requirements and take ownership of tasks.

• Proficiency in Microsoft Office.

• The ability to work independently and as part of a team.

Working Environment

The position is based in Addleshaw Goddard's Dublin office and involves regular interaction with colleagues across the firm's international network.

The role provides experience within the Corporate practice of an international law firm, combining traditional legal secretarial responsibilities with financial administration, matter management and business development support.